It is the job of human resources (HR) to make sure that all workers hired are skilled in the relevant areas, and that they continue to grow and develop new skills that can take the company to new levels of success. While it may have once been the job of department directors or team supervisors to ensure the workers are up to par with the tasks they need to complete, it has since fallen onto the shoulders of HR.
Accordingly, HR must determine what training needs to be done and then develop strategies and activities to bring each employee up to the level at which they should be performing. Luckily for HR, learning management systems can make that job a bit easier.
Here are some of the ways a learning management software system can help human resources.
Through a learning management system, team leaders can submit their team’s training needs to the HR department. The learning management system can also assist the team leaders in determining what their needs actually are. HR can then evaluate all the needs of each team and identify company-wide problems or training issues.
Once the needs have been identified, the HR department can use the system to draft training programs and proposals. The system can then send the training program drafts directly to departments for approval, streamlining the process and eliminating unnecessary meetings and physical documents.
HR can also use a learning management system to schedule the training for each department. Using the system’s built-in calendar, the HR department can lay out specific courses, providing details about how long each session will last and how many days the program will run.
A learning management system also makes it easy to see when the training programs for various departments will occur. Employees can simply check the system calendar to learn which days and times they will need to be available for training, making it easier for the entire department to schedule meetings and work around the necessary training sessions.
Having the details of each training session in place and accessible also makes it easier to manage the training budget. Using a single system can also reduce costs and increase efficiency, while ensuring the HR department gets everything it needs to run a smooth and successful training program.
Staying on budget is essential for every company initiative. While training is necessary for continued success, it should not exceed budget. With a learning management system, the HR department can log exactly how much is spent on each training session, allowing managers to easily keep track of budget and take preventative measures or create a plan for any leftover money.
Evaluating a training program is just as important as implementing it in the first place. If HR does not keep track of everything the trainees have learned—or if managers simply assume that training needs have been met—departments might be doomed to perform the same way they did before the training.
A learning management system provides insights into how well teams perform after they complete training programs. The system allows teams to revisit any needs that may have been brought up before the training program was created, assessing how well the program met and filled those needs. This information can be applied to future training programs and various training methods, offering a better understanding of what worked successfully in the past and what could be improved.
Without a learning management system, it can be difficult for HR to see how employees are performing and what can be done to improve their performance. In most companies, the HR department does not work directly with teams and team leaders throughout the company, so they need an inside perspective.
A learning management system gives the HR department access to team leaders and provides a clean, easy-to-use way to communicate company needs. With a better communication system, deeper understanding and more thorough training programs can be developed.
For more HR strategies that get results, see 6 Ways HR Leaders Can Help Humanize The Organization.